Staffing Maker

📍 1. How to Start: Connecting with Candidates

Step 1: Find Candidates

You can connect with candidates who are:

• Already on your bench (working for your company)
• Fresh OPT/CPT candidates
• Active job seekers on LinkedIn or job portals like Dice, Monster, Indeed

Step 2: First Contact Example

You can call, text, or email them. Here’s a simple email format:

✅ Be friendly, clear, and professional.

📄 2. How to Review Resume + Add Trending Skills

Once you get a resume:

Step-by-step:

• Check technology skills – Are they trending? E.g., Java + AWS, Python + AI/ML, ReactJS, Data Engineering.
• Check last project – Is it recent? What’s their role?
• Check format – Is it clean? Any grammar issues?

💡 Pro Tip:

If the resume is outdated, you can update it:

• Add recent projects
• Include buzzwords (e.g., Microservices, Kubernetes, Azure, ChatGPT APIs, etc.)
• Highlight their achievements

Example:

Change from → “Worked on Java”

To → “Developed RESTful APIs using Java 11, Spring Boot, and deployed on AWS Lambda”

👉 (How To Build New Resume)

💼 3. How to Post Resumes on Job Boards

Once the resume is polished, post it to get visibility.

Top Job Boards:

• Dice.com
• Monster.com
• CareerBuilder
• Indeed (sometimes)
• LinkedIn (especially OPT students)

Tips:

• Add catchy titles like “US Citizen – Java Developer – Available Immediately”
• Mention Visa type, location, and availability
• Use hot skills in job board keywords

✅ Make the consultant visible to recruiters searching for talent.

📤 4. How to Send Profiles to Recruiters / Vendors

When you find a matching job:

Steps:

• Review JD (Job Description)
• Match skills and experience
• Send a clean resume + consultant details (name, visa, location, contact info)

Sample Email:

📩 5. How to Do Mass Mailing

Mass Mailing = Sending one profile to many recruiters using email.

Use tools like:

• Mailchimp
• Google Workspace with Mail Merge
• Sendinblue
• Zoho CRM

✅ Don’t spam. Send to relevant vendors only.

Tips:

• Use catchy subject lines
• Send in US time zones (preferably EST morning)
• Track opens and replies

💰 6. How to Negotiate Rate

Rate negotiation is key. You want a good margin for your company and a fair rate for the candidate.

Example:

Recruiter says: "The client is offering $50/hr"

Consultant wants $55/hr

You can say:

“Let me talk to the manager and see if I can push it a little. Would you be okay if we settle at $52/hr?”

✅ Always confirm rate in writing before submission.

🗣️ 7. How to Talk to Candidates (Communication Tips)

• Be polite and clear
• Don’t overpromise
• Give regular updates
• Prepare them for interviews
• Speak confidently about the job, rate, process

📅 8. How to Set Up Interviews with Candidates

Once shortlisted:

• Coordinate with the vendor/recruiter
• Confirm availability with the consultant
• Schedule the interview
• Share interview details in writing (date, time, Zoom link, who is interviewing)

Interview Prep Example:

🎯 9. How to Provide Interview Support

You can:

• Do a mock interview
• Send expected questions
• Remind them to check internet and surroundings
• Help with Zoom/Google Meet if needed

✅ The goal is to make the candidate feel confident.

📝 10. Offer Stage & BGC (Background Check)

If selected:

Send Offer Details: Rate, Client, Location, Duration

Get Written Confirmation

Start BGC Process:

• ID proof
• Visa copy
• Education documents
• Reference check
• Drug test (if applicable)

Tips:

• Keep all documents safe
• Help the consultant with onboarding steps

🔁 11. Follow-Up After Joining

Even after they start the project:

• Check-in weekly: “How’s everything going?”
• Build relationship – they might refer more candidates
• Track project end-date for next marketing

🧩 Summary: Candidate Management Checklist