Staffing Maker

1. 📱 How to Talk with Recruiters (Phone/Call Conversation Example)

When you get a requirement, your goal is to have a professional and confident call with the recruiter. Here's how to handle it smoothly:

✅ Sample Conversation:

✨ Key Tips While Talking:

• Speak clearly and confidently – even if your English isn’t perfect, don’t be nervous.
• The recruiter doesn’t know you, so be professional but relaxed.
• Open up about your candidate – don’t hide visa, location, or experience.
• If the recruiter’s English isn’t clear, politely ask: “Would you be comfortable continuing in Hindi?”
• Take notes during the call to avoid missing details.

2. 📧 How to Send Candidate Submission Email

After your call, send a clear and concise email to the recruiter. Here’s a sample:

📧 Sample Email:

✨ Tips for Email:

• Keep the subject line specific and professional.
• Attach the resume and any required documents (e.g., DL).
• Double-check candidate details before sending.
• Use a professional email signature.

3. 📊 How to Maintain a Submission Tracker (Excel)

After every submission, update your tracker to stay organized.

✅ Tips for Tracker:

• Keep this updated daily.
• Add columns for status like “Submitted”, “Interview Scheduled”, “Selected”, etc.
• Use color-coding for quick reference (e.g., green for selected).
• Backup your tracker regularly to avoid data loss.

4. 🔍 How to Check If a Client or Role is Good

✅ Good Client/Vendor Signs:

• Quick responses to emails or calls.
• Transparent rate discussion.
• No fake jobs (check if requirement matches LinkedIn/company page).
• Long-term contracts.
• Feedback within 24-48 hours.

✅ Good Role Signs:

• Clear job description (not 1-2 lines).
• No vague tech stack.
• Interview process explained.
• Real-time urgency.

✨ Additional Tip:

Always verify the client’s reputation on platforms like Glassdoor or through your network to avoid scams.

5. 🤝 How to Build Vendor Network (LinkedIn Outreach)

Building a strong vendor network is key to success in bench sales.

✅ LinkedIn Search Strategy:

• “Technical Recruiter” + “C2C”
• “Vendor” + “IT Staffing”
• “Bench Sales recruiter”

✅ Connect Message Example:

✅ Create a Vendor List:

✨ Tips for Networking:

• Personalize your LinkedIn messages.
• Follow up after connecting to build rapport.
• Join LinkedIn groups related to IT staffing.

6. 🔥 How to Create and Use a Hotlist

A hotlist is a ready-to-go list of consultants available for marketing.

✅ Tips for Hotlist:

• Use this hotlist for mass mailing or job board postings.
• Update it weekly to reflect availability.
• Highlight in-demand skills to attract recruiters.
• Share hotlist in PDF format for professionalism.

7. 🗂️ Managing Submissions, To-Do List, and Follow-Ups

Create a daily to-do sheet to stay on top of tasks.

✅ Tips for Organization:

• Use Google Sheets or Excel for tracking.
• Set reminders for follow-ups.
• Prioritize tasks based on urgency.
• Review your to-do list at the end of each day.

8. 🌐 All About Tax Terms (Simple Explanation)

✨ Additional Tip:

Always clarify the tax term with the recruiter to avoid misunderstandings later.

9. 🏠 Remote vs Onsite Roles

✅ Tips for Roles:

• Always clarify remote/onsite requirements before submitting.
• Many consultants prefer remote roles – highlight this in your pitch.
• For onsite roles, confirm relocation willingness.

10. ✅ Final Checklist for Smooth Client Communication

11. 🎯 Bonus Tips for Success in Bench Sales

• Stay updated on market trends and in-demand skills (e.g., AI, Cloud).
• Use CRM tools like Zoho or HubSpot for better tracking.
• Practice active listening during calls to understand recruiter needs.
• Build a personal brand on LinkedIn to attract vendors.
• Attend virtual IT staffing webinars to learn and network.