Office Coordinator

Job Description

Keller Postman is seeking a highly organized, service-oriented Office Coordinator to support the day-to-day operations of our Lake Mary office. This role is essential to maintaining a professional, efficient, and welcoming workplace environment for employees, visitors, and vendors.

The ideal candidate is proactive, detail-oriented, and capable of managing multiple operational responsibilities while delivering exceptional internal customer service. This position is fully in-office and requires daily on-site presence.

This full-time position will work in our Lake Mary, FL office five weekdays per week. The compensation for this position is $23.00 to $25.00 per hour, plus a year-end discretionary bonus and benefit

Key Responsibilities

Office Operations & Facilities Coordination

- Serve as the primary point of contact for office-related maintenance and facility needs

- Coordinate with building management and vendors regarding:

- HVAC issues

- Door and access maintenance

- Appliance upkeep and repairs

- Office signage and name plates

- General office maintenance requests

- Monitor office appearance and functionality to ensure a clean, organized, and professional environment

- Water and maintain office plants as needed

- Check and distribute incoming mail and deliveries

Supply & Breakroom Management

- Order and maintain office supplies and inventory

- Stock and organize breakroom supplies, snacks, beverages, and kitchen essentials

- Coordinate catering orders for meetings and office events

- Ensure common areas remain tidy and fully stocked throughout the day

Access & Security Administration

- Administer employee and visitor access through the office key card access system

- Coordinate onboarding/offboarding access needs with internal teams

- Maintain accurate records related to office access and badges

Front Desk & Reception Support

- Serve as a welcoming point of contact for visitors and guests

- Answer and route incoming phone calls for the firm in a professional and courteous manner

- Assist with visitor coordination and conference room preparation as needed

Qualifications

- 2+ years of office coordination, administrative, facilities, or receptionist experience preferred

- Strong organizational and multitasking skills

- Excellent verbal and written communication skills

- Ability to work independently and proactively solve problems

- Professional demeanor with strong customer service skills

- Proficiency with Microsoft Office Suite and general office technology

- Experience with office access systems or facilities coordination is a plus

Preferred Attributes

- Dependable and responsive

- Detail-oriented with strong follow-through

- Comfortable interacting with vendors, building management, attorneys, and staff at all levels

- Able to prioritize changing needs in a fast-paced office environment

Keller Postman is an Equal Opportunity Employer. For California Applicants, please find our CRPA information here.